Last revised: 15th December 2016
Legal Representation: Gordon Dadds LLP, 6 Agar Street, London WC2N 4HN
W1 Office Ltd (“W1 Office” or “Firm”) takes your privacy and the security of your personal information very seriously. Please take a moment to read this Policy and learn about the general privacy and information security principles of W1 Office. This Privacy and Security Policy (“Policy”) applies to the website www.w1office.com (“Website”). This Policy does not apply to other websites operated by W1 Office, such as client extranets. These sites are governed by separate agreements.
By using this website or submitting your personal information to us you agree to our using your personal information in accordance with this Policy. Please do not send us any personal information if you do not want it to be treated in accordance with this Policy.
WHAT IS PERSONAL INFORMATION?
In general your personal information means information by which you as an individual can be identified. It includes information such as your name, mailing address, telephone number and e-mail address. Your personal information includes sensitive personal data, which is information as to your racial or ethnic origin, political opinions, religious, philosophical or similar beliefs, trade union membership, physical or mental health, sexual life, commission of criminal offences and/or involvement in criminal proceedings.
INFORMATION WE COLLECT
W1 Office does not currently collect personal information through this Website except for information that:
HOW WE USE YOUR PERSONAL INFORMATION
W1 Office may use personal information collected from this Website for the following purposes:
LOCATION OF PROCESSING AND DATA TRANSFER
Your personally identifiable information may be controlled and processed by any of the firm’s offices. The location of our offices may change from time to time and we may acquire offices in other countries at any time. You acknowledge and agree that we may transfer your personally identifiable information to or through any country, including countries outside the European Economic Area, which may not have privacy (data protection) legislation and regulation comparable to the law of the country in which you reside, including European law.
DISCLOSURE TO THIRD PARTIES
We may use third parties to provide a service you request and to provide data processing, hosting, storage, emergency recovery services and similar services to us. It may be necessary for these third parties to have access to personal information you have provided on this Website. These third parties will be required to enter into confidentiality agreements with W1 Office that provide adequate protections for the safety and security of your personal information. If you provide personal information directly to any of our third party service providers then their use of your personal information is subject to their privacy and security policies.
We will not otherwise disclose your personal information to third parties without your consent, unless required or permitted to do so by law, including the exercise or defence of our legal rights. We have no obligation to monitor the use of this Website or to retain the content of any user session. However, we reserve the right at all times to monitor, review, retain, and/or disclose any information as necessary to satisfy any applicable law, regulation, legal process or governmental request or to cooperate with law enforcement and other authorities in investigating a claim of illegal activity.
We use IP addresses to analyse trends, administer the Website, track users’ movements, and gather broad demographic information for aggregate use. We do not link IP addresses to personal information.
LINKS TO OTHER WEBSITES
For your convenience, this Website may provide links to other websites. Please be aware that this Policy applies only to the website at www.w1office.com operated by W1 Office and not to any other site. We recommend you review the privacy and security policies of each website you visit before providing any personal information.
INFORMATION FROM CHILDREN
We do not direct this Website to children under thirteen (13) years of age and we do not knowingly collect personal information submitted by such children. Individuals under eighteen (18) should consult with a parent or guardian about the use of this Website.
OWNERSHIP OF MATERIALS
W1 Office owns the information sent to us by means of this Website. If you choose to send us an e-mail message (including submission of your résumé), we may retain the content of the e-mail, your e-mail address and our response.
ACCESS AND RECTIFICATION
You have the right to access and to rectify your personal information submitted to us, (in some circumstances, a fee may be payable to do so). You may do so by sending an email to [email protected]
We use physical, electronic and procedural safeguards to protect your personal information, including firewalls and scanning software to detect and block malicious code and certain unsolicited commercial e-mail (UCE or “spam”). Internally, we employ encryption technologies, user authentication systems (e.g., passwords and personal identification numbers) and access control mechanisms to secure access to our computer systems and files. We do not guarantee that our safeguards will always work. Please be aware that our information security software may cause some e-mail messages sent via this Website not to be received.
You should be aware that information sent to us using this Website may not be secure in transmission. However, if you access a W1 Office extranet from this Website, such extranets are maintained on secure servers, using secured sockets layer (“SSL”) encryption. No other areas of W1 Office website are secure. Please be aware of this when sending any communications.
MODIFICATION OF POLICY
We may modify this Policy at any time to ensure that it accurately reflects the regulatory environment in which we operate and our data collection and disclosure practices. Your continuing use of this Website constitutes your acceptance of any modification to this Policy in effect at the time of your access. No modification or attempted modification of this Policy by you shall be binding on W1 Office.
All changes to this Policy will be posted on this Website and we encourage you to check back from time to time to review any updates that have been made.